Part-time Executive Assistant 1050 Brussels

Company details

Why join?

• Would you enjoy being part of an organisation committed to:
• Philanthropy
• Contributing to social, scientific, artistic, educational and cultural activities
• Human Dignity, the defence of Art History, Heritage Conservation/Restoration and Scientific Research
• International organisation
• Dynamic working atmosphere

Job Details

Function

Use your interest in Art and Culture to assist a team of 4 international Doctors of Art History:

• Provide seamless support in a busy office
• Manage your time in order to meet the deadlines
• You will have a diverse range of organisational responsibilities including agenda management, internal and external meeting and event planning including invitations, catering coordination and travel arrangements
• You will be present at events to ensure a hands-on support
• Draft and proof-read diverse documents including national and international meeting and conference minutes
• Manage the administration of publications, create the purchase orders and generate the invoices, as well as coordinating the logistics and yearly inventory
• Ensure regular maintenance of the donation and subsidies files, database,archives and internet
• You are the 1^st person of contact for many international stakeholders via e-mail, over the telephone and face to face

Profile

Use your interest in Art and Culture to assist a team of 4 international Doctors of Art History:

• Provide seamless support in a busy office
• Manage your time in order to meet the deadlines
• You will have a diverse range of organisational responsibilities including agenda management, internal and external meeting and event planning including invitations, catering coordination and travel arrangements
• You will be present at events to ensure a hands-on support
• Draft and proof-read diverse documents including national and international meeting and conference minutes
• Manage the administration of publications, create the purchase orders and generate the invoices, as well as coordinating the logistics and yearly inventory
• Ensure regular maintenance of the donation and subsidies files, database,archives and internet
• You are the 1^st person of contact for many international stakeholders via e-mail, over the telephone and face to face

Offer

• A passion for Art and Culture
• Minimum 2 years’ experience as an Assistant
• Very Good written and spoken French and English
• Proficient in MS Office with a keen eye for detail
• Your excellent listening skills and diplomatic communication enable you to build strong working relationships
• You are discrete and respectful at all times
• Your exceptional organisational ability mean you prioritise effectively and always meet your deadlines
• Solution-oriented mindset, proactive, and self-driven with a constant quest to learn
• Highly motivated team player with a genuine desire to contribute and support

Offer

• Part-time role
• Competitive Salary plus Lunch Vouchers, 8€, Group Insurance, 4.5% of gross salary, Full Health Package and Eco checks, 250€
• Collaborate with a committed team of experts in their field
• 19 hour workweek (flexible starting time up to 9 am)
• Permanent contract ensuring long-term stability

Hiring Process

• Interview with the Chairwoman and team members
• Decision communicated within 4 weeks

Don't miss this meaningful opportunity to join this highly respected organisation and thrive as a highly valued EA!